Executive Assistant

About the role

We are seeking a proactive Executive Assistant to support senior leadership in a fast‑moving, project‑driven environment. The role goes beyond traditional diary management, requiring ownership of multiple initiatives from planning through execution while leveraging AI tools to boost productivity.

Key responsibilities

• Coordinate multiple projects from planning to completion, tracking milestones and deliverables.
• Manage executive scheduling, priorities, and follow‑up actions across US business hours.
• Prepare presentations, reports, meeting notes, and other business documentation.
• Develop and improve operational processes, workflows, and automation.
• Build strong relationships with internal and external stakeholders.
• Use AI tools (ChatGPT, Claude, Gemini) to enhance documentation and daily operations.
• Maintain accurate records in project‑management and business systems.
• Identify challenges proactively and implement practical solutions.

Required profile

• Minimum 3 years experience as an Executive Assistant, Executive Coordinator, Operations Coordinator, Project Coordinator or similar.
• Proven ability to manage competing priorities and tight deadlines.
• Strong written and verbal English communication with a neutral accent.
• Independent, initiative‑taking attitude and confidence to challenge ideas when appropriate.
• Reliable on‑site work environment with laptop and stable internet.
• Willingness to work non‑traditional local office hours (18:00‑02:00 SAST) and occasional after‑hours/weekend support.

Required skills

• Advanced proficiency in Microsoft Excel and PowerPoint.
• Strong command of Google Workspace.
• Experience with project‑management platforms such as Monday.com or Asana.
• Hands‑on experience with AI tools like ChatGPT, Claude, or Gemini.