Executive Assistant

About the role

We are looking for a highly organized, proactive, and professional Executive Assistant to support a senior executive in the healthcare staffing industry. This remote position is essential for keeping daily operations running smoothly, managing communications, and assisting with high‑level decision making.

Key responsibilities

• Serve as the primary point of contact for the executive, handling calls, messages, and correspondence.
• Communicate confidently with clients, candidates, and internal teams, especially via phone.
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Prepare documents, presentations, and meeting summaries.
• Assist with administrative tasks, reporting, and operational support.
• Follow up on action items to ensure timely execution.
• Support recruiting and staffing coordination as needed.
• Maintain confidentiality and handle sensitive information with discretion.

Required profile

• Proven experience as an Executive Assistant or in a comparable high‑level administrative role.
• Experience in the healthcare staffing sector is strongly preferred.
• Excellent verbal communication skills and confidence on the phone.
• Strong organizational and multitasking abilities.
• Ability to work independently, anticipate needs, and prioritize effectively.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.