Executive Assistant

About the role

We are seeking a proactive, highly organized Executive Assistant to provide comprehensive administrative and operational support to our executive team. The role involves managing communications, coordinating schedules, preparing presentations, and handling travel logistics with utmost discretion.

Key responsibilities

• Manage executive inboxes, triage messages, draft correspondence and maintain organized email structures.
• Build and maintain advanced Excel spreadsheets, create professional documents in Word, and produce polished PowerPoint decks.
• Coordinate calendars across multiple time zones, resolve conflicts, and send confirmations and preparatory materials.
• Attend selected meetings, capture detailed minutes, distribute action items and track follow‑up.
• Design and format presentation decks, incorporate feedback and meet tight turnaround times.
• Plan and book travel itineraries, prepare detailed schedules and ensure seamless logistics.

Required profile

• Demonstrates anticipatory thinking and can act without being asked.
• Maintains meticulous documentation and treats confidentiality as non‑negotiable.
• Handles high‑visibility tasks with professionalism and discretion.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel (advanced functions)
• Microsoft PowerPoint