Executive Assistant – Community & Content Operations

About the role

The client is a fast‑growing women’s media and membership brand seeking a proactive Executive Assistant to support the Founder and keep the operational engine running smoothly. This remote, part‑time position will evolve into full‑time as the business scales for the upcoming winter season.

Key responsibilities

• Manage subscriber inboxes, answer questions about accounts, payments, and shipping.
• Maintain the Founder’s calendar, schedule meetings, and coordinate speaking or podcast invitations.
• Welcome new members to the digital community (The Swish Society), guide onboarding, and moderate discussions.
• Assist with the publishing calendar, handle guest contributor pitches, and perform light proofreading or formatting in Wix.
• Research and track potential brand or bookstore partners, manage outreach, and follow up on creative assets.
• Organise digital files, spreadsheets, and tasks in Google Drive and Canva to ensure nothing falls through the cracks.

Required profile

• Proven experience as a Virtual Assistant, Executive Assistant, or Operations Coordinator.
• Background in media, publishing, digital subscriptions, or community management is a strong plus.
• Excellent written and spoken English; the role requires speaking strictly in English during the shift.
• Highly organised, detail‑oriented, and able to protect the Founder’s time.

Required skills

• Wix
• Skool
• Google Workspace (including Google Drive)
• Canva

What we offer

• Flexible Monday‑to‑Friday schedule within CST business hours.
• Part‑time hours (10‑20 h/week) with the potential to scale to full‑time.
• Competitive hourly rate of $6–$7.