Executive Assistant - CEO

About the role

We are seeking a high‑leverage Executive Assistant to serve as the strategic right‑hand to our CEO. This role goes beyond traditional administrative duties, requiring proactive problem‑solving, data analysis, and operational support in a fast‑paced, global environment.

Key responsibilities

• Act as the primary gatekeeper for the CEO, managing internal and external communications with discretion.
• Maintain real‑time awareness of the CEO’s priorities, deadlines, and projects across multiple time zones.
• Coordinate complex, fluid calendars and international travel itineraries, adapting quickly to changes.
• Gather data from various departments to produce executive reports, dashboards, and concise decision‑making briefs.
• Audit workflows, identify inefficiencies, and recommend process improvements.
• Support financial tracking, expense management, budget auditing, and reporting while handling confidential information.

Required profile

• Proven experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or similar role with immediate impact capability.
• Strong analytical thinking and problem‑solving skills; ability to interpret data and suggest actions.
• Highly proactive, autonomous, and comfortable operating in chaotic, high‑pressure settings.
• Financial literacy with comfort handling spreadsheets, financial statements, and basic budgeting.
• Flexibility to work asynchronously across global time zones.

Required skills

• Claude (AI tool)
• Notion
• Slack
• Google Workspace
• Excel
• Google Sheets
• Project management platforms