Executive Assistant – Administrative & Project Support

About the role

The Executive Assistant provides comprehensive administrative, organisational and secretarial support to senior executives and their teams, ensuring smooth daily operations across the Pepkor group.

Key responsibilities

• Manage complex executive calendars, schedule high‑level meetings and oversee office reception.
• Prepare agendas, record and distribute meeting minutes, and compile management reports.
• Handle professional correspondence and maintain strict confidentiality.
• Process payments, assist with budget tracking and reconcile accounts using SAP.
• Facilitate vendor onboarding and ensure compliance with transactional procedures.
• Plan and coordinate logistics for conferences, corporate functions and workshops.
• Arrange local and international travel, including itineraries, visas and foreign exchange.
• Build collaborative relationships with Personal Assistants and Executive Assistants across Pepkor brands.
• Provide ad‑hoc project administration and support corporate social investment initiatives.

Required profile

• Grade 12 / National Senior Certificate; a Secretarial Diploma or Office Administration degree is advantageous.
• 3–5 years of experience supporting senior management.
• Prior experience in a listed company or Pepkor group brand is a plus.
• Exceptional organisational, interpersonal and problem‑solving abilities.
• High stress tolerance and strong service orientation.

Required skills

• Advanced proficiency in Google Workspace.
• Expert knowledge of Microsoft Office suite.
• Experience using SAP for financial administration.