Contract and Compliance Administrator

About the role

The Contract and Compliance Administrator provides administrative and operational support to the Finance and Governance Manager at Signa Academy's Randburg campus. The role keeps contracts, compliance records, governance documentation, registers and supporting evidence accurate, properly filed and up to date, and helps track contractual and compliance obligations so the organisation stays audit-ready.

Key responsibilities

• Maintain and update contract, compliance and governance records, registers and trackers, and follow up on outstanding documentation and actions.
• Prepare standard contracts, help circulate them for review and signature, track them through approval and keep electronic copies of executed contracts.
• Update the contract register with dates, parties, values, expiry dates and responsible stakeholders, and monitor expiry and renewal dates.
• Maintain compliance trackers and calendars, collect compliance evidence and keep audit-ready compliance files; support B-BBEE, POPIA and labour legislation requirements.
• Assist with the risk register, risk and action trackers, governance meeting records and the policy and SOP register.
• Maintain the SETA/QCTO compliance tracker and support audit and compliance preparation.
• Escalate overdue actions, missing documentation and potential compliance or contractual gaps to the Finance and Governance Manager.

Required profile

• Minimum 1-2 years' experience in administration, contracts, compliance, legal or governance administration.
• Diploma or degree in Compliance, Legal Studies, Risk Management, Commerce or a related field is advantageous; relevant experience may replace formal qualifications.
• Experience with registers, trackers, document repositories, confidential information and fast-paced environments is advantageous.

Required skills

• Strong organisation, attention to detail and document and record management.
• Clear written and verbal communication and follow-up with stakeholders.
• Proficiency in Microsoft Office, particularly Word and Excel.