Construction Project Coordinator (Building Refurbishment) - Remote

About the role

ISTA Personnel Solutions is recruiting, on behalf of a U.S.-based construction company, a fully remote Construction Project Coordinator for residential refurbishment projects (apartment complexes and multifamily properties) and light commercial projects. The coordinator supports the client's Superintendents, who work on site, by making sure they know what to check, following up on their findings and keeping every open item moving until it is closed. The role runs multiple projects at once from a desk, working with subcontractors, suppliers and internal teams.

Working hours are Monday to Friday, 16:30–01:30 SAST (subject to U.S. daylight saving changes). Public holidays: applicants must work both South African and U.S. public holidays, with compensation for SA holidays in line with the BCEA. The role is fully remote and must be based in South Africa.

Key responsibilities

• Coordinate 5 to 10 multifamily renovation and light commercial projects at a time, from start to close-out
• Brief Superintendents before site visits on what to inspect and verify, and follow up on their field reports
• Communicate daily with subcontractors, crew leads and suppliers to keep work on schedule
• Coordinate material orders and track deliveries to avoid delays
• Track project budgets, process change orders and flag cost or schedule risks early, with possible solutions
• Keep project records up to date in ClickUp, same day
• Communicate clearly and professionally with U.S.-based clients and internal teams

Required profile

• At least 2 years' experience coordinating or administering construction, renovation or contracting projects
• Experience working with subcontractors, suppliers or vendors
• Experience with project costs such as budgets, quotes, purchase orders or change orders
• Ability to juggle many projects and deadlines and stay calm under pressure
• Excellent written and spoken English
• Habit of following through and closing loops without being chased
• Fixed fibre internet (minimum 25 Mbps upload and download) with wired Ethernet capability, and a reliable power backup solution

Required skills

• Project management software (beneficial: ClickUp, Procore, Buildertrend or CompanyCam)
• Procurement experience in a construction environment (beneficial)
• Residential or multifamily renovation experience (beneficial)
• Experience working with U.S. or international clients (beneficial)