Business Support Coordinator – Cape Town Office

About the role

SET, a renewable energy IPP in South Africa, is looking for an experienced Business Support Coordinator to manage the day‑to‑day operations of its Cape Town office. The role ensures a safe, efficient and professional office environment while delivering high‑quality facilities coordination, front‑of‑house service and administrative support.

Key responsibilities

• Oversee office facilities, coordinating maintenance, cleaning, security and building management to keep the workplace safe and well presented.
• Manage relationships with landlords, contractors and suppliers, monitoring performance and service levels.
• Conduct regular inspections of reception, meeting rooms, kitchens and communal areas, maintaining accurate facilities records.
• Provide a welcoming reception experience, control visitor access, operate the telephone system and handle mail and deliveries.
• Coordinate meeting room bookings and ensure rooms are prepared for meetings.
• Support employee onboarding, including workstation setup, access provisioning and orientation.
• Maintain electronic and physical filing systems and organise internal meetings, events and catering.
• Assist with procure‑to‑pay processes, invoice tracking, supplier administration and company credit‑card reconciliation.
• Administer the company fleet, handling vehicle documentation and related logistics.

Required profile

• Proven experience in office facilities management, reception or administrative coordination.
• Strong organisational skills with a proactive, detail‑oriented approach.
• Ability to manage multiple vendor relationships and ensure service level compliance.
• Excellent communication skills and professionalism when interacting with visitors and staff.
• Comfort with handling confidential information and adhering to health & safety procedures.

Required skills