Bids Assistant (Legal Services)

About the role

We are looking for a proactive Bids Assistant to support our legal services team in Cape Town. You will manage bid communications, maintain our portal and SharePoint resources, and ensure all bid documentation is accurate and delivered on time.

Key responsibilities

• Manage the bid inbox, organise incoming communication and maintain a structured workflow.
• Maintain portal databases and SharePoint sites, ensuring all information is complete and up‑to‑date.
• Create bid matter numbers, update the bid tracker, and organise SharePoint folders according to guidelines.
• Support the bid team by arranging kick‑off, review and sign‑off meetings with stakeholders.
• Develop bid and presentation templates aligned with client criteria and TLT branding.
• Compile standard qualification information, CVs, team structures and due‑diligence documents.
• Check written content for grammar, consistency and tone of voice.
• Capture best‑in‑class answers for the bid precedent library and assist with reporting and framework review schedules.

Required profile

• Enthusiastic, confident, proactive and persistent.
• Excellent attention to detail and strong organisational skills.
• Ability to work at pace, multitask and manage time effectively.
• Resilient under pressure with good interpersonal and relationship‑building abilities.

Required skills

• SharePoint