Administrator & Warehouse Coordinator

About the role

A leading provider of industrial kitchen equipment is looking for an Administrator & Warehouse Coordinator in Edenvale. The role combines office administration with hands-on warehouse operations and acts as the link between office staff, suppliers, customers and warehouse teams. It requires an immediate start, begins with a 3-month fixed-term contract with possible extension.

Key responsibilities

• Office administration: manage filing systems, stationery inventory and incoming calls and emails, and prepare quotations, invoices and purchase orders while keeping databases up to date.
• Health and safety management: compile and maintain health and safety files for client contracts and project sites, monitor certification expiry dates, schedule employee medicals, coordinate training renewals and arrange annual inspections of warehouse equipment and safety systems.
• Asset servicing: schedule annual inspections and servicing of roller shutter doors, fire safety equipment, pallet stackers, lifting equipment and first aid kits, and keep service certificates and inspection reports ready for audits.
• Warehouse and inventory: oversee receiving, checking, labelling and GRV recording of incoming stock on the MBC system, and coordinate stock picking, packing, dispatch and regular stock takes.
• Logistics and project support: coordinate stock movements between Cape Town and Johannesburg, track CBM deliveries with transport providers, manage offloading of CBM trucks and allocate and load stock for projects.
• Contractor liaison: manage service providers and contractors to obtain quotations and schedule maintenance, book casual labour when needed and ensure warehouse housekeeping and safety standards are met.

Required profile

• Grade 12 / Matric qualification.
• 2-3 years of proven experience in office administration, warehouse coordination or a dual-function operational role.
• Working knowledge of Occupational Health & Safety (OHS) requirements and the ability to build and maintain compliance files for client contracts and site access.
• Strong organisational, planning, numerical and stock control skills with high attention to detail.
• Desirable: a certificate or diploma in Administration, Logistics, Supply Chain or a related field, and a valid driver's licence.

Required skills

• Microsoft Office Suite (Excel, Word, Outlook)
• MBC system