Administrative/Secretarial Assistant to Election Mission Team Leader

About the role

The European Union’s Election Expert Mission (EEM) in South Africa requires a dedicated Administrative/Secretarial Assistant to support the Team Leader. You will ensure smooth day‑to‑day operations, manage communications and help coordinate meetings with key election stakeholders.

Key responsibilities

• Arrange appointments, maintain the mission’s calendar and screen telephone calls with discretion.
• Organise meetings with national election authorities, political parties, media and civil‑society representatives.
• Draft non‑substantive correspondence, follow up on actions and keep accurate contact lists.
• Coordinate transport and scheduling with the expert’s driver for stakeholder meetings.
• Prepare meeting reports, contact lists, draft letters and meeting agendas.
• Perform other duties as required by the Team Leader.

Required profile

• Completion of secondary education; a degree in political science, social sciences, international relations or related field is an asset.
• Minimum three years of relevant experience as an administrative assistant, secretary or office manager.
• Excellent written and oral communication skills in English.
• Full‑time availability six days a week, 8 am‑5 pm, with the ability to work independently from home.
• Own telephone and computer, and the means to travel independently.
• High level of discretion and ability to maintain confidentiality.
• Proven ability to work with people of diverse cultural, religious, gender and political backgrounds while remaining impartial.
• Strong organisational skills and ability to meet deadlines efficiently.

Required skills

• Good computer skills.
• Excellent written and oral English communication.