Administrative Assistant (On-site, Pretoria East)

About the role

Adorn Media Studio, a fast‑paced visual communication studio, is seeking a highly motivated and organised Administrative Assistant to join its small, dedicated team. The role supports start‑up clients with branding and digital projects, acting as the main point of contact and ensuring smooth project flow.

Key responsibilities

• Serve as the primary client liaison, handling meetings, emails and calls.
• Gather detailed design briefs from clients to guide designers and developers.
• Organise projects, assign tasks to team members and monitor timely completion.
• Follow up with clients, send work for review, manage feedback and revisions.
• Prepare quotes and invoices, track payments and reconcile bank statements.
• Monitor domain, hosting and software licence renewals and notify clients proactively.
• Compile and distribute monthly digital‑marketing performance reports.
• Resolve problems and communicate effectively with both clients and internal staff.

Required profile

• Strong computer literacy and ability to work independently.
• Excellent organisational skills with high attention to detail.
• Good understanding of design concepts to translate client needs.
• Fluent written and verbal communication in English and Afrikaans.
• Self‑disciplined, able to thrive in a fast‑paced environment.
• Previous experience in administrative or customer‑service roles preferred.