Administrative and Finance Assistant

About the role

We are looking for an Administrative and Finance Assistant to join our Johannesburg office. The role combines day‑to‑day office administration with basic finance and bookkeeping tasks, ensuring smooth operations and accurate financial records.

Key responsibilities

• Manage office administration including filing, record‑keeping, document management and supply inventory.
• Answer phone calls and emails, schedule meetings, arrange travel and act as first point of contact for visitors and clients.
• Assist senior management with report and presentation preparation.
• Perform daily bookkeeping, data entry, reconcile financial records and process invoices, expense reports and payments.
• Support the finance team with month‑end and year‑end closing, financial reporting, budgeting and forecasting.
• Liaise with suppliers and clients on payment queries and maintain up‑to‑date financial files.

Required profile

• Diploma or degree in Business Administration, Finance, Accounting or related field.
• At least 4 years of experience in a combined administrative and finance role.
• Strong written and verbal communication skills and ability to handle confidential information.
• Excellent organisational, problem‑solving and multitasking abilities.
• Ability to work independently and collaboratively within a team.
• Knowledge of basic South African financial regulations is a plus.

Required skills

• Proficiency with accounting software such as Pastel, QuickBooks or Xero.
• Advanced use of Microsoft Excel, Word and Outlook.