Admin & Warranty Claims Clerk – Battery Distribution

About the role

The Technical Department of a leading battery distribution and automotive company is looking for a detail‑oriented Admin & Warranty Claims Clerk. You will provide comprehensive administrative support, handling warranty claims, quotations, invoices and stock administration to ensure smooth operations.

Key responsibilities

• Process warranty claims, credits and related documentation, maintaining accurate records.
• Prepare and submit quotations, sales orders, invoices and credit notes for the Technical Department.
• Scan, capture and file warranty documents, invoices and credit notes; manage warranty Excel spreadsheets.
• Handle technical purchase orders, goods receipt notes, stock takes and inventory monitoring.
• Coordinate with customers, sales representatives and internal teams regarding warranty queries.
• Assist with finance administration, including supplier payment and casual payment requests.
• Order office supplies and support general administrative duties across Technical, Sales and Administration departments.

Required profile

• Matric qualification; tertiary qualification is an advantage.
• Minimum 5 years of administration experience, preferably in a technical or industrial environment.
• Strong attention to detail, excellent time‑management and the ability to multitask in a fast‑paced setting.
• Professional appearance, reliable, self‑motivated and able to work independently.

Required skills

• Proficient use of Microsoft Office applications (Word, Excel, PowerPoint).
• Advanced Excel skills for managing warranty and inventory spreadsheets.