Admin Clerk: Asset Management (Supply Chain)

About the role

The Gauteng Department of Co-Operative Governance and Traditional Affairs is recruiting an Admin Clerk for Asset Management within its Supply Chain Management unit, based in Johannesburg. The advertised salary is R237 453.00 per annum plus benefits. Preference is given to people with disabilities (who are exempted from the driver's licence requirement) and to female applicants.

Key responsibilities

• Asset management clerical support: compile and maintain asset records and databases, check and issue furniture, equipment and accessories, identify redundant, non-serviceable and obsolete equipment for disposal, and verify the asset register.
• Demand and acquisition clerical support: update and maintain a supplier (including contractor) database, register suppliers on Logis or a similar system, request and receive quotations, capture specifications on the electronic purchasing system, place orders, issue and receive bid documents, provide secretariat and logistical support during bid consideration and contract conclusion, and compile draft documents.
• Filing and record management: open and close files according to the record classification system, file and store documents, trace and retrieve them electronically or manually, and complete index cards for all files.
• Logistical support: place orders for goods, receive and verify goods from suppliers, capture goods in registers and databases, respond to requests from end users, issue goods, maintain the goods register and the supplier register.
• Document archiving and disposal: scan files electronically, sort and package them for archives and distribution, and compile a list of documents to be archived for the supervisor.

Required profile

• Grade 12 / Matric or equivalent.
• At least 1 year of working experience in a supply chain management environment.
• Valid driver's licence.
• Foreign qualifications must be evaluated by SAQA.

Required skills

• Basic knowledge of supply chain duties and practices, and of the legislative framework governing the Public Service.
• Computer literacy: MS Office, Word, Excel, PowerPoint and email.
• Data capture, statistics collection, planning, interpersonal, verbal and written communication and teamwork skills.

Applications are submitted online with a completed Z83 form and a comprehensive CV; postal applications are not accepted. Shortlisted candidates face a technical exercise, an integrity assessment and, for Supply Chain Management posts, a psychometric assessment and a pre-entry certificate from the National School of Governance before appointment.