Junior HR Administrator

About the role

A proactive Junior HR Administrator will coordinate weekly recruitment activities, manage end‑to‑end appointment documentation and stakeholder communication, and ensure efficient employee lifecycle administration including terminations, off‑boarding, exit medicals and return of company property. The role also supports industrial relations by administering disciplinary processes, coordinating hearings and suspensions, preparing hearing packs, and maintaining accurate employee records while providing reliable HR administrative assistance.

Key responsibilities

• Administer and monitor all weekly recruitment steps: sourcing, screening, interviews, pre‑assessments and appointments.
• Prepare, quality‑check and circulate appointment documentation, ensuring signatures and stakeholder notifications.
• Conduct onboarding presentations and schedule exit medicals.
• Manage terminations, compile termination letters, salary schedules, UI19, certificates of service and ensure return of company assets.
• Notify internal departments (Security, IT, OHS, Finance, line managers) of employee exits.
• Process daily ERS entries, maintain attendance registers and support audit activities.
• Administer disciplinary actions: capture warnings, arrange hearings, prepare hearing packs and coordinate suspensions.
• Maintain driver’s licence records, ensure validity and compliance with position requirements.

Required profile

• Grade 12 with a National Diploma (or equivalent) in a relevant field.
• At least 1 year of experience in human resources or recruitment.
• Strong computer literacy in MS Office and ability to administer a range of HR activities.
• Familiarity with Sage 300 People HR and Payroll modules.

Required skills

• MS Office (Word, Excel, PowerPoint, Outlook).
• Sage 300 People – HR and Payroll modules.