Experienced Paralegal / Legal Secretary

About the Position

We are seeking a highly skilled and experienced Paralegal / Legal Secretary to join our team on a contract basis. This pivotal role is designed to provide high-level support in legal administration and compliance, ensuring seamless operations within our legal and HR frameworks.

Main Responsibilities

• Draft, review, and format essential legal documents including employment contracts, NDAs, and legal correspondence.
• Manage and organize both physical and digital legal filing systems with high precision.
• Provide comprehensive administrative support to legal and HR teams, including the preparation of legal reports and compliance documentation.
• Assist in disciplinary and grievance procedures, ensuring strict adherence to South African labor laws and internal policies.
• Liaise effectively with internal departments and external stakeholders to maintain professional relationships.
• Maintain corporate legal registers and assist with EEA and SETA reporting requirements.
• Coordinate legal aspects of employee onboarding and offboarding processes.
• Monitor the confidentiality of all legal and employee-related information.
• Perform general administrative tasks such as document control, issuing purchase orders, and assisting with legal claim processing.

Candidate Profile

• Proven experience as a Paralegal or Legal Secretary in a professional corporate environment.
• In-depth knowledge of South African labor laws and compliance standards.
• Exceptional organizational skills with the ability to manage complex filing systems.
• High level of discretion and ability to handle sensitive/confidential information.
• Strong attention to detail in legal drafting and document formatting.

Required Skills

• Legal Drafting & Documentation
• Compliance Management (EEA, SETA)
• South African Labor Law Knowledge
• Administrative Support & Document Control
• Records Management (Digital & Physical)