Executive Virtual Assistant (Remote, South Africa)

About the role

We are looking for a proactive, highly organized Executive Virtual Assistant to support a founder across several ventures, including a SaaS business, property operations, and personal administration. This long‑term, 100% remote position is ideal for someone who thrives in a fast‑paced environment and enjoys handling both business and personal priorities.

Key responsibilities

• Manage inboxes and calendars for business and personal accounts.
• Coordinate meetings across multiple time zones and prepare proposals, quotes, and business documents.
• Track tasks, deadlines, and follow‑ups; maintain organized records, spreadsheets, and documentation.
• Assist with project and operational coordination, invoicing, expense tracking, receipt reconciliation, and payment follow‑ups.
• Conduct research and help create processes and SOPs.
• Coordinate with suppliers, contractors, and vendors for property‑related administration.
• Arrange travel, appointments, subscriptions, and general life admin; make phone calls on behalf of the founder when required.

Required profile

• Excellent spoken and written English.
• Strong organizational skills with high attention to detail.
• Ability to work independently, proactively, and maintain professional communication.
• High level of discretion and confidentiality.
• Experience supporting executives, founders, or small business owners is preferred.
• Familiarity with AI tools such as ChatGPT or Claude is highly desirable.

Required skills

• Google Workspace
• ClickUp
• HubSpot
• Slack
• Xero
• Notion
• PandaDoc
• ChatGPT and other AI tools

What we offer

• Compensation of USD 1,400‑1,800 per month, based on experience.
• 30‑hour work week with flexibility.
• Long‑term independent contractor arrangement.
• Fully remote work for candidates located in South Africa.