Executive Assistant to Head of Corporate Services

About the role

The Executive Assistant will act as the primary administrative partner to the Head of Corporate Services, providing high‑level, confidential support and ensuring the smooth operation of the office. The role also involves occasional assistance to the broader Corporate Services leadership team to help coordinate initiatives and maintain efficiency.

Key responsibilities

• Manage complex and dynamic diary commitments, act as gatekeeper and prioritize requests.
• Prepare briefing packs, agendas, meeting materials and draft correspondence.
• Coordinate travel arrangements, expense reporting and track deadlines and strategic priorities.
• Provide occasional diary and scheduling assistance to senior leaders and support document preparation.
• Organise departmental meetings, take minutes, track actions and maintain filing systems.
• Support project coordination, internal events, workshops and leadership off‑sites.
• Maintain team resources such as distribution lists, shared drives and organograms.
• Handle sensitive and confidential information with discretion.

Required profile

• Significant experience as an Executive Assistant or Senior PA supporting senior leaders, preferably in professional or financial services.
• Excellent organisational and planning abilities with strong judgement.
• High level of integrity, discretion and professionalism.
• Strong written and verbal communication skills with meticulous attention to detail.
• Ability to operate in a fast‑paced, detail‑driven environment.

Required skills