Executive Assistant – Head Office

About the role

The Haven Night Shelter is seeking an Executive Assistant to support the Chief Executive Officer at its head office in Cape Town. This role is pivotal in ensuring smooth administrative operations and contributing to fundraising and communication initiatives.

Key responsibilities

• Provide comprehensive administrative support to the CEO, including calendar management and meeting coordination.
• Assist the fundraising committee and manage the planning and writing of grant proposals.
• Administer Heart of The Haven processes and support board‑related activities.
• Create and maintain website and social‑media content, monitor analytics, and design visual materials.
• Draft correspondence, newsletters, blogs, and confidential minutes.
• Support the Administrator with reception duties and report preparation.
• Participate in community and fundraising events as required.
• Undertake additional projects and tasks assigned by senior leadership.

Required profile

• National Diploma or bachelor’s degree in business management or a related field.
• At least three years of experience in an executive‑level administrative role.
• Excellent interpersonal, verbal and written communication skills.
• High level of confidentiality and attention to detail.
• Ability to work independently and collaboratively within a team.
• Willingness to work outside normal office hours when needed.

Required skills

• Proficiency with Microsoft Office Suite.
• Web‑based research capabilities.
• Graphic design skills.
• Web design skills.