Executive Assistant (Full‑time, Remote)

About the role

We are a Houston‑based boutique consulting firm seeking a proactive Executive Assistant to support our partners. This full‑time, remote position will handle calendar management, vendor coordination, and a wide range of administrative tasks to ensure smooth operations for both the firm and its clients.

Key responsibilities

• Manage partners’ calendars, schedule meetings, and coordinate travel itineraries.
• Act as the primary point of contact for partner‑related requests and client inquiries during business hours.
• Maintain and organize files in Dropbox, including permission controls and clean‑up.
• Oversee third‑party IT support, hardware/software purchases, and vendor onboarding workflows.
• Support QuickBooks tasks such as setting up new clients/vendors and assisting with invoice preparation.
• Maintain the firm’s central project planner in Notion and update standard operating procedures.
• Handle email management across multiple inboxes and ensure timely follow‑up.
• Coordinate client gifts, manage mailing lists, and assist with employee policy documentation.

Required profile

• Highly organized with a strong attention to detail.
• Excellent written and verbal communication skills.
• Proactive, able to anticipate needs and act independently.
• Comfortable handling multiple tasks and priorities in a fast‑paced environment.

Required skills

• Notion
• QuickBooks
• Dropbox
• UpWork
• Email and calendar management tools (e.g., Outlook, Google Calendar)
• Microsoft Office suite

What we offer

• Competitive salary range of $1,200‑$1,800.
• 10 days PTO plus 9 U.S. holidays.
• Opportunity to work with a dynamic consulting team serving small‑ to mid‑size companies.