Executive Assistant – Remote (US EST)

About the role

We are seeking a proactive Executive Assistant to support our executive team remotely, working US Eastern Standard Time (9 am‑5 pm EST). This full‑time position offers the opportunity to manage high‑level administrative tasks and contribute to special projects in a dynamic, virtual environment.

Key responsibilities

• Provide comprehensive administrative support, including calendar management, travel arrangements, and meeting coordination.
• Prepare, organize, and format documents, reports, and presentations for executive meetings.
• Manage communications on behalf of executives, screen calls, and draft professional emails.
• Assist in planning and executing special projects and initiatives.
• Maintain an organized filing system and ensure all documentation is up‑to‑date.
• Coordinate and schedule meetings, take minutes, and follow up on action items.
• Act as a liaison between executives and internal or external stakeholders.

Required profile

• Bachelor's degree in Business Administration or a related field (preferred).
• Minimum 3 years of experience in an executive assistant or similar role.
• Exceptional organizational and time‑management abilities.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem‑solving skills and a proactive approach to tasks.

Required skills

• Proficiency in Microsoft Office Suite.
• Experience with project management tools.