Virtual Executive Assistant – Remote

About the role

Viva is looking for a proactive Virtual Executive Assistant to support a fast‑moving startup executive. The role is fully remote and serves a mission‑driven organization that creates career opportunities for women across Latin America.

Key responsibilities

• Manage the executive’s calendar, inbox, travel arrangements, expense reports, and event planning.
• Streamline internal workflows, create SOPs, and maintain documentation.
• Conduct data analysis, generate reports, and coordinate cross‑functional projects.
• Facilitate communication and collaboration across teams using Google Workspace, Slack, and Notion.

Required profile

• 2+ years of experience as an Operations, Project, Recruiting, or Executive Coordinator.
• At least one role with a minimum two‑year tenure.
• C1 level English proficiency, both written and spoken.
• Self‑starter who works without constant supervision.

Required skills

• Google Workspace
• Slack
• Notion

What we offer

• Base salary of $1,200 USD/month, up to $1,600 USD/month total.
• Raises every six months, paid holidays, vacation, sick days, family care days, and parental leave.
• Global health insurance, 5‑week paid training, and clear growth paths to Senior EA, CSM, or Chief of Staff.
• 100% remote work forever, fixed schedule with no overtime or weekend work.