Virtual Executive Assistant – Remote

About the role

Viva is looking for a Virtual Executive Assistant to support a fast‑moving US or Canadian startup executive. This fully remote position helps keep the executive’s day‑to‑day operations running smoothly while contributing to workflow improvements across the organization.

Key responsibilities

• Manage the executive’s calendar, inbox, meetings, travel arrangements, expenses, and event planning.
• Streamline internal processes, create and maintain SOPs, documentation, and reports.
• Conduct data analysis to support decision‑making and project coordination.
• Facilitate cross‑team communication and ensure seamless internal coordination.

Required profile

• Minimum 2 years experience as an Operations, Project, Recruiting Coordinator or similar role.
• C1 level English (written and spoken).
• Proven ability to work independently and proactively.
• Comfortable using Google Workspace, Slack, Notion and enthusiastic about AI tools.

Required skills

• Google Workspace
• Slack
• Notion
• AI tools (e.g., AI assistants, automation platforms)

What we offer

• Base salary $1,200 USD/month, up to $1,600 USD/month total, with raises every six months.
• Fixed schedule, no overtime or weekend work.
• Paid holidays, vacation, sick days, family‑care days, and parental leave.
• Global health insurance and 100 % remote work forever.
• Four‑week paid training and clear growth paths to Senior EA, CSM, or Chief of Staff.