Travel Coordinator

About the role

The Travel Coordinator will manage all aspects of corporate travel for IOEC, ensuring journeys are booked efficiently, cost‑effectively and in line with company policies. The role combines itinerary planning, expense reconciliation and traveler support for both domestic and international trips.

Key responsibilities

• Book flights, accommodation, car rentals and other transport using systems such as Galileo, while securing competitive rates.
• Coordinate visa applications, travel insurance and required documentation, maintaining a six‑month travel schedule.
• Conduct travel reconciliations, verify expenses against budgets, and reconcile corporate credit‑card statements.
• Maintain detailed travel expense records, prepare monthly and ad‑hoc expenditure reports, and work with finance to streamline payments.
• Serve as the primary point of contact for travelers, providing itinerary updates and resolving issues with airlines, hotels or agencies.
• Ensure compliance with travel regulations, airline policies and internal travel policies.

Required profile

• Diploma or degree in Travel Management, Business Administration or a related field.
• 3–5 years of experience in travel coordination, travel consulting or a similar administrative/operations role.
• Certification in Travel and Tourism is a plus.
• Experience with credit‑card reconciliations and financial reporting.
• Strong knowledge of local and international travel regulations.
• Proficiency in Excel; experience with corporate travel is advantageous.

Required skills

• Excel
• Galileo travel booking system
• Credit‑card reconciliation
• Financial reporting