Secretary

About the role

The Department of Agriculture, Land Reform & Rural Development seeks a dedicated Secretary to provide comprehensive secretariat and receptionist support to the Director. This full‑time position is based in Kimberley and involves handling communications, scheduling, and administrative tasks in a public service environment.

Key responsibilities

• Answer and direct telephone calls, manage the Director’s diary and arrange appointments.
• Prepare and type documents, draft routine correspondence and reports for senior management.
• Operate office equipment such as fax machines and photocopiers, and handle filing and document distribution.
• Coordinate travel arrangements, process travel and subsistence claims, and manage invoices.
• Organise meetings and events, including venue selection, invitations, refreshments, and minute taking.
• Maintain leave registers, telephonic accounts and procure standard office supplies.

Required profile

• Grade 12 Certificate (no further experience required).
• Computer literacy with Microsoft Word, Excel and PowerPoint.
• Good telephone etiquette, strong organisational abilities and effective communication across all levels.
• Ability to act with tact, discretion and present a professional image.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint