Family Office Administrator / Compliance Assistant

About the role

A well‑established private family office is seeking a highly organised and detail‑oriented Administrator to provide administrative and compliance support across a diverse portfolio of companies, trusts, properties and related interests. The role is not a Company Secretary or Compliance Officer position, but requires exposure to compliance, statutory administration and financial administration.

Key responsibilities

• Assist with CIPC administration, including annual returns, company changes and statutory documentation.
• Support SARS/eFiling administration and related correspondence.
• Maintain accurate records for companies, trusts and compliance schedules.
• Assist with FICA documentation and compliance processes.
• Administer trusts, companies, NPCs and property registers, spreadsheets and checklists.
• Follow up on outstanding documentation and deadlines.
• Handle regulatory and licence‑related administration, such as liquor licences.
• Prepare documentation, resolutions and meeting information as required.
• Liaise with SARS, CIPC, financial institutions, professional advisors and other stakeholders.
• Manage confidential information with discretion.

Required profile

• Highly organised and exceptionally detail‑oriented.
• Proactive, able to work independently and manage multiple priorities.
• Comfortable communicating with senior stakeholders.
• Professional and discreet when handling confidential information.
• Matric qualification with 3–5+ years of relevant administration experience.
• Previous exposure to compliance, statutory, financial, company or trust administration.

Required skills

• Strong proficiency in Microsoft Excel.
• Good knowledge of the Microsoft Office suite.