Executive Assistant to Founder & CEO (Remote LATAM)

About the role

We are a fast‑moving real‑estate brokerage, investment and property‑management firm seeking a proactive Executive Assistant to support our Founder & CEO. This remote position serves as the primary gatekeeper, operational partner, and strategic organizer, ensuring the executive’s time and priorities are optimally managed.

Key responsibilities

• Own a high‑volume executive calendar, scheduling property viewings, client pitches, investor meetings and internal reviews while protecting the CEO’s time.
• Monitor, tag and prioritize incoming emails; draft professional responses on behalf of the CEO.
• Take detailed meeting notes, translate them into actionable items and track deliverables across teams.
• Assist with listing data, transaction deadlines, property files and coordinate logistics with agents, managers and legal teams.
• Prepare, format and organize sensitive documents such as contracts, lease agreements, investor decks and operational reports.
• Act as a polished liaison for high‑value clients, contractors and vendors, ensuring all inquiries are handled professionally.

Required profile

• 4+ years experience as an Executive Assistant, preferably supporting C‑suite executives or founders.
• Excellent written and spoken English communication skills.
• High‑autonomy self‑starter with strong organizational presence.
• Familiarity with real‑estate brokerage, property‑management or construction workflows is a strong plus.

Required skills

• Advanced proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides).