Executive Assistant (Remote)

About the role

We are seeking a proactive Virtual Executive Assistant to support a busy recruiter in the day‑to‑day operations of their practice. This is a pure support role – you will not be recruiting, but you will keep the recruiter’s workflow organized, fast‑moving, and error‑free.

Key responsibilities

• General admin & coordination: manage calendars, schedule meetings, triage inbox, prepare documents, and ensure smooth daily operations.
• CRM & ATS management: keep records clean, log activity, and maintain data integrity across platforms.
• Automation & workflows: build and maintain Zapier automations to connect tools and reduce manual work.
• AI‑assisted tasks: use Claude to draft communications, summarize content, conduct research, and support daily activities.
• Content & design support: create professional graphics, social posts, and simple presentations in Canva.
• Document & spreadsheet management: create, format, and organize files in Google Workspace and Microsoft 365.
• Ad‑hoc support: jump in wherever needed, solve problems independently, and adapt quickly without hand‑holding.

Required profile

• Fast learner who picks up new tools and tasks quickly.
• Comfortable thinking on your feet and handling ambiguity.
• Highly organized with the ability to manage multiple priorities.
• Strong written communicator who represents another’s brand professionally.
• Tech‑savvy and comfortable switching between platforms.
• Discreet, reliable, and able to handle sensitive information.

Required skills

• Claude (AI assistant)
• CRM systems
• Applicant Tracking System (ATS)
• Zapier automation
• Google Workspace
• Microsoft 365
• Canva design tool

What we offer

• Competitive monthly salary ranging from R16,000K to R20,000K, dependent on experience.
• Full‑time remote position with working hours 8 am–6 pm EST.
• Opportunity to work in a fast‑paced, supportive environment.