Executive Assistant

About the role

The Executive Assistant provides high‑level administrative and operational support to the Chief Executive Officer and the Executive Leadership Team. This position coordinates executive communications, manages complex schedules, and leads key organizational events while maintaining strict confidentiality and professionalism.

Key responsibilities

• Coordinate meetings and prepare agendas for the CEO, Governing Board, Leadership, and All‑Staff sessions.
• Plan and execute quarterly Board meetings, including logistics, minutes, and communications.
• Draft and distribute CEO communications in partnership with the communications contact.
• Support physician shareholder relations and maintain related records.
• Assist with compliance activities, track non‑monetary compensation, and manage physician contract attestations.
• Serve as liaison between leadership and legal counsel for contract renewals, expirations, and quality metric requirements.
• Maintain contract tracking spreadsheets, conduct monthly contract calls, and process terminations.
• Organize and manage a variety of company events such as Annual Medical Staff Meeting, holiday celebrations, employee birthday lunches, and bereavement recognitions.
• Update monthly telephone directory, provider call schedules, and on‑call administrator listings.

Required profile

• Demonstrated ability to handle high‑volume executive support with discretion and confidentiality.
• Strong organizational and judgment skills for coordinating cross‑departmental initiatives.
• Excellent written communication for drafting executive correspondence and event materials.
• Proactive attitude in managing contracts, compliance tasks, and event logistics.

Required skills

What we offer

• $3,500 sign‑on bonus.
• Opportunity to work closely with senior leadership and influence key organizational initiatives.
• Full‑time, Monday‑Friday schedule with standard 8‑hour shifts.