Construction Secretary

About the role

We are seeking a Construction Secretary to deliver high‑quality administrative support within a dynamic construction environment. The role involves managing daily office operations, coordinating schedules for multiple team members, and ensuring clear communication across all levels of the organization.

Key responsibilities

• Maintain and coordinate active calendars for staff and management, preventing conflicts and sending timely reminders.
• Schedule, confirm, and organize meetings, including booking rooms, preparing agendas, and distributing relevant materials.
• Organize both physical and digital files according to established office protocols, applying consistent naming conventions and ensuring easy retrieval.
• Provide ad‑hoc office support such as ordering supplies, assisting visitors, and handling miscellaneous administrative tasks as needed.

Required profile

• Bachelor’s degree or equivalent professional experience.
• Strong interpersonal, customer service and communication abilities.
• Proactive attitude with the ability to take initiative, prioritize daily tasks and meet tight deadlines.
• Excellent multitasking and organizational skills, with a high standard for accuracy and confidentiality.

Required skills

• Proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, Outlook).