Administrative Officer – ENGAGE Programme

About the role

The University of Pretoria is seeking an Administrative Officer to provide comprehensive administrative and secretarial support to the ENGAGE Programme Coordinator and staff. This role ensures smooth operation of teaching, learning, research, marketing and financial activities within the programme.

Key responsibilities

• General administration and secretarial support to the Programme Coordinator.
• Management of teaching and learning administration processes.
• Administrative assistance for programme staff and students.
• Support for research, marketing, financial, human‑resources and event administration.

Required profile

• Grade 12 plus at least four years of higher‑education departmental experience in office, financial or secretarial administration, or a relevant three‑year National Secretarial/Office Administration Diploma with two years of comparable experience.
• Knowledge of purchasing procedures, office practices, minute‑taking and meeting protocols.
• Familiarity with finance, personnel and publication procedures.
• Strong planning, organisational and interpersonal skills, with the ability to handle issues sensitively.
• Effective written and verbal communication in English.

Required skills

• Microsoft Office (Word, Excel).
• Google Workspace (Docs, Sheets, Gmail, Calendar, Drive).
• PeopleSoft administrative system.
• Database management and internet/email usage.

What we offer

• Remuneration package commensurate with the post level, as per university policy.
• Medical aid contribution (50% of premium) under the BESTMED and UMVUZO schemes.
• Opportunity to work in a leading research university with a diverse and inclusive environment.