Executive Assistant – Remote Property & Finance Support

About the role

We are seeking a proactive Executive Assistant to support a fast‑paced entrepreneur who manages a diverse property portfolio. The role is fully remote and focuses on keeping financial operations, Airbnb management, and administrative tasks organized and running smoothly.

Key responsibilities

• Provide executive and operational support across multiple projects, tracking action items, deadlines, and deliverables.
• Coordinate communications with government agencies, legal providers, healthcare systems, and vendors, maintaining detailed records of calls and case numbers.
• Reconcile rental income from Airbnb, QuickBooks, and bank statements; identify discrepancies and prepare monthly financial reports.
• Maintain digital documentation on cloud platforms, conduct online research, and compile organized reports.
• Assist with Airbnb account oversight, refund disputes, and guest issue resolution.
• Research and organize vendor options for property improvements and security solutions.

Required profile

• Highly organized, detail‑oriented, and able to manage multiple responsibilities independently.
• Strong written and verbal communication skills with a professional, discreet approach to confidential information.
• Comfortable working with financial systems and online platforms, and proactive in following up unresolved issues.

Required skills

• QuickBooks
• Airbnb platform
• Excel or equivalent spreadsheet tools
• Cloud‑based document storage (e.g., Google Drive, Dropbox)

What we offer

• Fully remote work environment
• Opportunity to support a growing property portfolio
• Flexible schedule with autonomy