Personal / Administrative Assistant

About the role

We are looking for a highly organised and proactive Personal/Administrative Assistant to support our growing luxury event business. You will be the main point of contact for clients, handling bookings from inquiry through to event completion.

Key responsibilities

• Respond to client enquiries via email and WhatsApp, prepare quotations and follow up on outstanding quotes.
• Confirm bookings, schedule consultations and site visits, and maintain accurate booking calendars.
• Prepare customer agreements, create digital client files and record event requirements.
• Track deposits, process final payments and manage refundable breakage deposits, issuing invoices as needed.
• Organise filing systems, prepare invoices and administrative documents, and update spreadsheets and booking records.
• Assist with supplier and client administration to ensure all event paperwork is completed accurately.

Required profile

• Previous experience in administration and event management.
• Excellent organisational and communication abilities.
• Strong attention to detail and ability to manage multiple bookings and deadlines.
• Professional, friendly, client‑focused and trustworthy.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Proficiency in Google Drive.

What we offer

• Salary of R10,000, dependent on experience.