Office Manager – Admin & Back‑Office Operations

About the role

We are seeking an experienced Office Manager to serve as the backbone of our growing Texas electrical services company. This full‑time position ensures that permits, invoices, vendor accounts, and AP/AR processes run smoothly so field teams can stay on schedule.

Key responsibilities

• Prepare and issue accurate invoices on each billing cycle.
• Set up new projects and jobs to enable correct field staff time‑tracking.
• Manage permit applications and municipal registrations.
• Create and maintain vendor job accounts, handling ongoing administration.
• Oversee accounts payable and accounts receivable functions.
• Administer customer and municipal insurance documentation.
• Maintain general office organization and provide administrative support.
• Handle limited health‑insurance administration tasks.
• When capacity allows, support an AI‑assisted bidding workflow by reviewing opportunities, verifying bid accuracy, and organizing site‑visit information into draft bids.

Required profile

• Strong knowledge of AP/AR and invoicing processes.
• Exceptional attention to detail; errors are caught before they leave the desk.
• Commitment to consistent, documented processes with no shortcuts.
• Independent work style; able to own workload without daily direction.
• Clear, timely communication with vendors, municipalities, and internal teams.
• Preferably experienced in trades or construction administration, familiar with permit workflows, QuickBooks (or similar), and job‑costing practices.

Required skills

• Accounts Payable (AP)
• Accounts Receivable (AR)
• Invoicing
• QuickBooks or comparable accounting software
• Job costing
• Permit application management
• Vendor account administration

What we offer

• Full‑time schedule: Monday‑Friday, 8:00 AM – 5:00 PM Central Time.
• Direct reporting to the business owner.
• Opportunity to shape back‑office processes that directly impact field success.