Executive PA & Operations Manager

About the role

Are you proactive, highly organised and able to anticipate needs before they are voiced? In this fast‑growing company you will act as the trusted right‑hand to the CEO, freeing up their time by managing priorities, communications and operational bottlenecks.

Key responsibilities

• Manage the CEO’s diary, meetings, appointments and priorities.
• Monitor emails, prepare agendas, documents, presentations and action lists.
• Take minutes and follow up on deadlines with responsible parties.
• Coordinate travel, accommodation and itineraries.
• Serve as professional point of contact for employees, clients, suppliers and stakeholders.
• Handle confidential information with discretion.
• Support daily business operations and resolve administrative bottlenecks.
• Coordinate projects from instruction through to completion and track progress.
• Create and improve systems, processes, templates and SOPs.
• Assist with supplier management, quotations, invoices and operational records.
• Help with onboarding, internal communication and general team administration.

Required profile

• Previous experience as an Executive Assistant, Personal Assistant, Operations Coordinator or Office Manager.
• Experience supporting a CEO, founder or senior executive is advantageous.
• Exceptional organisational, planning and time‑management skills.
• Can‑do attitude, ownership mindset and ability to work independently.
• Strong written and verbal communication skills.
• Confidence dealing with senior stakeholders and external service providers.
• Excellent attention to detail and ability to manage multiple priorities.
• Calm problem‑solving approach when plans change.
• High levels of discretion, professionalism and reliability.

Required skills

• Microsoft 365
• Google Workspace
• Project management tools
• CRM systems
• Accounting systems