Conveyancing Secretary – Property Transactions

About the role

A well‑established professional services organisation is seeking an experienced Conveyancing Secretary to join its Cape Town‑based property team. The role involves managing conveyancing transactions from inception through to completion for both residential and commercial property transfers.

Key responsibilities

• Take ownership of conveyancing transactions from beginning to end, including residential and commercial property transfers.
• Prepare and maintain files accurately and in accordance with required specifications.
• Provide comprehensive administrative and organisational support within the conveyancing practice.
• Communicate effectively with internal and external stakeholders, including banks, municipalities, rates consultants, estate agents and the Deeds Office.
• Draft conveyancing‑related documentation and obtain Transfer Duty and Rates Clearance Certificates.
• Attend to lodgements and registrations relating to property transfers, bond cancellations and bonds.
• Manage all financial aspects associated with conveyancing transactions and ensure deadlines are met.

Required profile

• Matric / Grade 12 (essential).
• 8+ years' conveyancing secretarial experience (essential).
• Solid experience within a conveyancing environment.
• Full working knowledge of Microsoft Office.
• In‑depth knowledge of conveyancing software such as Lexis Convey, Lotus Notes, E4 and Windeed.

Required skills

• Lexis Convey
• Lotus Notes
• E4
• Windeed
• Microsoft Office