Conveyancing Secretary – ABSA Bond Specialist

About the role

Our client is looking for an experienced and highly organised Conveyancing Secretary to join their team. The ideal candidate will have solid experience within a conveyancing environment, with specific exposure to bond registrations and ABSA bond matters. The successful candidate will provide efficient administrative and secretarial support throughout the conveyancing and bond registration process, ensuring that matters are progressed accurately and within the required timeframes.

Key responsibilities

• Provide comprehensive secretarial and administrative support to the conveyancing department.
• Attend to bond registration matters from instruction through to registration.
• Handle ABSA bond instructions and ensure all requirements are met promptly.
• Liaise with ABSA, clients, attorneys, estate agents, bond originators and other stakeholders.
• Prepare, organise and maintain conveyancing and bond documentation.
• Monitor bond instructions, follow up on outstanding documentation and track matters through registration stages.
• Manage correspondence, emails and telephone queries relating to conveyancing and bonds.
• Assist the attorney with general conveyancing administration, diary management and ensure deadlines are met.

Required profile

• Matric / Grade 12 qualification.
• Previous experience as a Conveyancing Secretary (3–5 years highly advantageous).
• Strong experience with bond registrations, preferably ABSA bonds.
• Good understanding of the conveyancing and bond registration process.
• Excellent administrative, organisational and communication skills.
• Ability to work independently, manage multiple matters and meet deadlines.

Required skills

• Proficiency in MS Office.
• Experience with relevant conveyancing software systems.