SAf Administrator – Office & Finance Support

About the role

The SAf Administrator provides comprehensive office and finance support to the Finance and Admin Manager and project teams in Port Elizabeth. The role involves handling reception, documentation, invoicing, and coordinating travel and meetings.

Key responsibilities

• Welcome clients and visitors, manage reception duties.
• Perform general office administration, filing and document management.
• Type minutes, letters, contracts and sub‑consultancy agreements.
• Prepare invoices, payment certificates and work allocation forms (WAFs).
• Collect and compile various information for tenders and client queries.
• Support tender preparation, submission and client liaison.
• Provide administrative assistance to all Project Managers.
• Handle calls, emails and correspondence, screen phone calls and coordinate meetings.
• Take minutes, format reports and documents.
• Arrange travel and manage diaries for the Function Manager and Engineers.

Required profile

• Minimum 5 years experience in a similar administrative role.
• Matric qualification.
• Advanced proficiency in Microsoft Office applications.
• Excellent verbal, written and typing skills.
• Strong problem‑solving, initiative and detail‑orientation.
• Process‑driven with strong organisational abilities and workload prioritisation.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• ProjectWise