Executive Assistant (Remote, Full-Time)

About the role

We are seeking a proactive Executive Assistant to support a solopreneur consulting and coaching practice. This full‑time remote position combines executive support, operations management, client communication, invoicing, and nationwide workshop logistics.

Key responsibilities

• Manage the executive’s inbox and calendar, schedule and confirm client and prospect meetings.
• Serve as the primary point of contact for client communications, ensuring timely and professional responses.
• Maintain and update CRM/project‑management boards (monday.com), keeping tasks, timelines, and follow‑ups accurate.
• Create, send, and track invoices; record expenses and mileage; reconcile payments and follow up on overdue invoices using QuickBooks or similar.
• Plan and coordinate approximately 20 workshops/events per year, handling venue sourcing, contracts, AV/catering, travel, lodging, and day‑of run‑of‑show.
• Manage attendee registrations, communications, and pre/post‑event materials, providing remote day‑of support.
• Coordinate ordering, production, and shipment of training materials and supplies.
• Produce light marketing collateral in Canva and support email announcements and reminders.
• Prepare reports, dashboards, and simple KPIs related to pipeline, events, budgets, and operations.
• Document SOPs, continuously improve processes, and anticipate next steps.

Required profile

• 3+ years of combined experience in executive assistance, operations, or event coordination within professional services.
• 2+ years handling invoicing, expense tracking, and client billing.
• Proven ability to manage calendars, client communications, and end‑to‑end logistics with minimal oversight.
• Hands‑on experience supporting workshops, seminars, or corporate events.
• Exceptional written and verbal English communication with strong attention to detail.
• High ownership mindset, proactive problem‑solving, and ability to anticipate needs.

Required skills

• Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides)
• monday.com or similar CRM/project‑management tool
• QuickBooks or comparable invoicing/expense software
• Canva for basic design and marketing collateral